If you are from a UK school, college or local authority taking part in an Erasmus+ project this page will give you some useful guidance and advice on how to run, manage and report on:
Key Action 1 school staff mobility projects;
Key Action 2 school education Strategic Partnership projects and;
Key Action 2 school-only Strategic Partnership projects.
Following recent events, when travelling outside the UK, we advise you and your institution to consult the Foreign and Commonwealth Office (FCO) website for foreign travel advice. You can also find some general guidance on our travel and accommodation webpage.
We hold events across the UK for beneficiaries of the different types of Erasmus+ school projects. Events cover topics such as grant agreements, impact and dissemination, reporting and compliance and best practice. They also provide an opportunity for organisations to ask questions to the UK National Agency and network with other beneficiaries managing similar Erasmus+ projects. Below you can view the presentations and download the slides from Slideshare:
Project handbooks are available to download for guidance on managing your Erasmus+ project:
The Staff Mobility Agreement (30 KB), School Education Grant agreement for Teaching and Training (65 KB) and School Education Quality commitment (33 KB) documents are not mandatory documents and will not need to be attached to your final report. However we would recommend using them to support your project. The main aim is that the sending school, the receiving organisation and the participant clarify expectations and ensure that the stay abroad is meaningful.
Visit our IT tools page for an overview of the European Commission's online tools and further support and guidance materials.
Mobility Tool+ will support you in the management of your Erasmus+ mobility activities. Your organisation is responsible for updating Mobility Tool+ with any changes relating to participants or activities during the lifetime of the mobility project. You will be able to generate prefilled reports from Mobility Tool+ based on the information you have provided. The Mobility Tool+ will also generate reports to be filled in by the participants in mobility activities.
When your project is given access to Mobility Tool+ please use our resources below to assist you. The legal representative and contact person will receive emails directly when their organisation's project has been added to Mobility Tool+. Please note that Mobility Tool+ is not currently available for Key Action 2 projects. We will keep all Key Action 2 project updated directly regarding their reporting requirements.
Mobility Tool+ guide (352 KB)
The distance calculator is designed for organisations taking part in the Erasmus+ Programme to calculate travel distances for grant support to individuals.
School Education Gateway
School Education Gateway is a European Commission (EC) portal, launched in February 2015, to support schools in planning Erasmus+ projects, including help with partner-finding. You can also find news and events, policy updates and information on good practice. The School Education Gateway portal works alongside eTwinning and your eTwinning login will work on School Education Gateway. Please visit our School Education Gateway webpage for further information.
eTwinning is a free online community for schools and FE/VET colleges in Europe. It allows you to collaborate on projects within a secure network and platform. With over 250,000 registered educators across Europe, why not join the secure online network for teachers and pupils across Europe today? Register on the pan-European website.
The British Council manages and promotes eTwinning for UK schools. Visit the British Council's eTwinning website for more information on professional development opportunities in the UK and wider Europe, as well as UK regional case studies, resources and support.
Key Action 1
Please ensure that all participants return a Certificate of Attendance (221 KB). This is a mandatory document that will need to be attached to your final report as proof that the mobility took place. You are free to use our certificate as a template, or you can produce your own if it contains all the relevant information.
Key Action 2
You are free to use our certificate as a template, or you can produce your own. Please make sure your supporting documentation details contain all the required information as stipulated in the Project Grant Agreement.
- Key Action 2 Certificate of Attendance For Multiple Participants Learning Teaching Training Activities (220 KB)
- Key Action 2 Certificate of Attendance For Multiple Participants Transnational Project Meetings (220 KB)
- Key Action 2 Certificate of Attendance Transnational Project Meeting (210 KB)
Costs and expenditure
You should ensure that the costs incurred as part of your Erasmus+ project are considered eligible in accordance with your project grant agreement. You must also ensure that expenditure is substantiated by adequate supporting documents that can be produced in the context of the checks or audits as described in your grant agreement. Specific information about the supporting documentation your organisation is required to retain for each budget category of your grant can be found in your project grant agreement.
We would like to remind you that your organisation should also keep evidence of all project expenditure. Keeping project expenditure by way of receipts and invoices is not only good practice but may be required in evidence should your project be subjected to your organisation’s internal audits or external audits associated specifically with your Erasmus+ project.
It is advisable to keep as much original information and evidence as possible in a project file. This will facilitate a smooth handover should your Erasmus+ project coordinator change during your project lifetime, and also help your organisation complete the narratives of its Erasmus+ final report when the time comes.
Participant Portal user manual
This document explains how to obtain your organisation's PIC number, which you must have before you submit your application, and how to use the Participant Portal.
Impact and dissemination
Impact and dissemination are key aspects of the Erasmus+ programme. The Erasmus+ Programme has a total budget of €14.8 billion for supporting projects in the fields of education, training, youth and sport for the seven years of its operation (2014-2020). Since the global economic crisis in 2008, public sector finances in Member States across Europe have been under pressure. In this context, the importance of demonstrating the purpose and value for money of public spending is vital.
Please use the information below to help you measure the impact of your Erasmus+ activities and disseminate project outcomes before, during and after your Erasmus+ project.
Measuring impact is about ensuring that activities are targeted at an identified need and measuring how effective they are at meeting that need. For more information please consult our Impact assessment resources page.
Dissemination is a term used by the European Commission in many of its documents and simply means to spread widely. All projects are encouraged to share (or disseminate) the successes of their project. This means that even after your project finishes the successes can still have an impact in the future. Important information about dissemination can be found in Annex II of the Erasmus+ Programme Guide. For more information please visit our promotion and dissemination page.
All organisations running an Erasmus+ project agree to promote the programme to their staff and learners and to disseminate the results of Erasmus+ activities. Any materials or digital products produced to promote the Programme must use the European Commission's Erasmus+ logo and publicly acknowledge the support received from the European Union. For logos and guides on how to use them please see our promotion and dissemination page.
Erasmus+ Project Results Platform
The Erasmus+ Project Results Platform (EPRP) is a dissemination platform developed by the European Commission for Erasmus+. It offers a comprehensive overview of projects funded under the programme and highlights best practices. The platform serves as a useful tool in disseminating the outcomes of your project and makes available any tangible resources, products, deliverables and outputs which have resulted from funded projects.
What do I need to use the platform for?
Erasmus+ beneficiaries can do the following actions:
- Upload results, website information and add a logo to your project
- Edit personal contact data for the project co-ordinator and partners
- Submit your uploaded content for review by the National Agency
We would encourage you upload your project results regardless of which Key Action your projects is funded under to disseminate your successes. However please note for Key Action 2 projects it is compulsory to upload your project results as stated in your grant agreement.
Networks and initiatives
Europass is a European initiative designed to help people make their skills and qualifications clearly and easily understood when moving around the UK and Europe. It helps provide information, where it is needed, by articulating skills gained during time spent within Europe, to giving a more detailed breakdown of an academic award.
If you are looking to work or study in Europe then Europass can provide you with the means to effectively promote your skills and competences. It is free to use and recognised all over Europe. For further information please visit the Europass website.